We review IT invoices, subscriptions, and contracts to catch duplicate billing, stale licenses, inflated support fees, and vendor games that quietly grow IT spend over time (bundled padding, auto-renew traps, surprise uplifts, and “mystery” add-ons). You get a findings report with evidence and a practical recovery plan you can hand to vendors or finance.
Typical turnaround: 5 to 10 business days once invoices and contracts are received. Fixed scope. Clear evidence. No jargon.
Fixed price based on scope. Invoice/contract review, findings, recovery plan.
Monthly invoice validation and subscription drift monitoring.
All-inclusive fixed fee — no percentages of savings, no hidden costs. You keep 100% of any recoveries.
Best for organizations with multiple vendors, subscriptions, and renewals
This is a structured review designed to produce proof, not opinions. You receive clear findings, quick wins, and a clean list of actions to recover money or prevent future overbilling.
Invoice intake and normalization (vendors, services, dates, totals).
Subscription and license inventory (seats, tiers, renewal dates).
Vendor games review (bundle padding, quiet uplifts, add-ons, and auto-renew traps).
Duplicate billing detection (same service billed twice, overlapping tools).
Contract and term validation (renewals, notice windows, rate changes).
Usage mismatch checks (unused seats, inactive services, stale add-ons).
Support and maintenance fee sanity checks (scope vs billed).
Findings report with evidence screenshots and invoice references.
Prioritized recovery plan with scripts for vendor disputes and cancellations.
Optional management summary for owners and boards (plain English).
We do not contact vendors without your approval. We do not sign agreements on your behalf. If you want us to handle vendor discussions or renegotiation, that is a separate scoped follow-up.
These are rarely blatant errors. They are usually contract-compliant, poorly understood, and quietly expensive.
Contracts renew automatically with higher rates, different tiers, or added bundles — often without an explicit approval step.
Services are sold as a package, but only part of the bundle is actively used. The unused components quietly persist on invoices.
User counts increase during growth or projects, but are never reduced when staff leave or needs change.
Support tiers, modules, or services added years ago remain billed even though no one internally knows what they are for.
Vague line items make it difficult to tie charges back to contracts, delivered services, or actual usage — reducing internal scrutiny.
None of these require bad intent. They rely on complexity, silence, and time. Our job is to surface them with evidence so decisions can be made cleanly.
A short process with clear deliverables. No drifting, no endless analysis.
You provide the last 3 to 12 months of invoices plus current contracts and renewal emails. We map vendors, services, and recurring charges into a clean view.
We search for duplicates, overlaps, unused licenses, vendor games, and term mismatches. Every finding is tied back to a document line item or contract clause.
You receive a report with proof, priorities, and scripts for cancellations, disputes, and renegotiation. Optional executive summary available.
Unlike many audit providers who take a cut of your savings, we charge a straightforward fixed fee. Most audits are one-time engagements. Ongoing monitoring is available as an optional add-on.
Up to 10 vendors
3–6 months invoices
10–20 vendors
Up to 12 months + contracts
Complex/multi-year
or deeper usage analysis
Monthly invoice validation and subscription drift monitoring.
All pricing in USD. Taxes extra where applicable. Typical clients recover 5–15× the audit fee in year-one savings.
Auto-renew traps, bundle padding, and add-ons that appear without clear approval or ownership.
Same category of tool paid twice (security, backup, licensing, monitoring).
Auto-renewed items no one remembers approving, plus legacy support add-ons.
Paying for more users than exist, wrong plan tier, or licenses for former staff.
Rates, dates, or included scope not matching the signed terms.
Every finding must be evidence-backed. If it cannot be proven, it is not included as a finding.
Short answers so you can decide quickly if this is worth doing.
If you have multiple IT vendors, recurring subscriptions, or renewals that happen quietly, this audit usually pays for itself quickly — often 5–15× the fee in the first year.